Event planning and wedding coordination businesses face a unique challenge: high emotional stakes combined with long consultative sales cycles. Prospective clients reach out at midnight asking about dates, catering menus, and package pricing.
Capturing the Six Vital Qualification Signals
When an enquiry arrives on your website or WhatsApp, Frosty automatically extracts the key variables every planner needs before picking up the phone:
- Event Date & Season: Checks your calendar to confirm date availability immediately.
- Venue Status: Distinguishes whether the client already has a booked venue or needs venue scouting.
- Estimated Guest Count: Separates intimate 50-person celebrations from 500-guest corporate galas.
- Scope of Services: Day-of coordination vs. full end-to-end design and execution.
- Target Budget: Filters out price-sensitive shoppers without awkward phone interrogations.
- Decision Timeline: Pinpoints whether the client is ready to contract this week or browsing for next year.
"Planners spend up to 15 hours a week asking the same preliminary questions. An autonomous front desk returns that time to crafting unforgettable events."
Instant Portfolio and Brochure Sharing
Rather than sending generic PDFs, the AI selects relevant past galleries and customized pricing guides based on the client's guest count and theme, keeping enthusiasm high while scheduling the consultation call.
See Frosty Agent live on your site
Book a demo and we'll show you exactly how Frosty qualifies leads using your own content.
Book a live demo
