AI agent for event management: Automate quotes and book more venues.

Frosty Agent handles the massive influx of venue booking and event planning queries. Operating on your website and WhatsApp, it checks date availability instantly, shares catering and decor packages, and captures detailed event requirements (headcount, budget, style) before routing the qualified lead to your sales director.

Published: Aug 29, 2026Updated: Aug 29, 2026

Start free trial

Why are venue sales teams losing deals?

Your sales team spends hours answering 'Do you have availability on October 12th?' only to find out the lead's budget is too low.

Sending out massive PDF brochures manually via email to every vague inquiry wastes precious selling time.

Coordinating physical venue walkthroughs involves endless back-and-forth emails.

Planners message you late at night or on weekends when your office is closed.

Following up with leads who asked for a quote but haven't paid the deposit often slips through the cracks.

Did you know?

72 percent

of event planners will shortlist a venue strictly based on how quickly they receive a response regarding date availability and package pricing

Source: Global Event Industry Report, 2025

What does our AI agent for event management do?

Frosty acts as a digital event coordinator to capture and qualify leads.

Before the sale

Checks your calendar and confirms venue availability for specific dates instantly

Shares relevant brochures (e.g., sending the Corporate Package vs the Wedding Package based on the query)

Captures headcount, preferred dates, and overall budget to qualify the lead

Schedules physical venue walkthroughs directly into your sales team's calendar

What real event queries can Frosty handle?

These are the queries your events team gets constantly.

Frosty Assistant

Online

Type a message...

Who is this built for?

Who uses Frosty

Wedding & Event Venues

Estates, hotels, and halls handling high volumes of date availability checks.

Event Planners & Agencies

Firms quoting for custom event design and coordination.

Corporate Retreat Organizers

Handling B2B leads, team building quotes, and logistics.

The Advantage

Why they choose us

Instant Date Checks

Don't lose a booking because a planner had to wait until Monday to find out if you were available.

Filters Unqualified Leads

Frosty politely deflects leads whose budget falls below your minimum spend.

Automated Tours

Eliminate the email back-and-forth required to schedule physical venue walkthroughs.

Stops Lead Leakage

Frosty follows up relentlessly via WhatsApp to ensure hot leads sign the contract.

Getting started

From your first document upload to a fully deployed agent — a structured process that gets it right.

Upload your brochures

Feed Frosty your packages, minimum spends, and vendor policies.

Connect your calendar

Allow Frosty to check event dates and book venue tours.

Go live

Deploy on your website and WhatsApp.

Pricing

Plans start at $199 a month, with no setup or onboarding fee. Seven-day free trial, no card needed.

View full pricing

What do event managers ask?

Yes. Frosty handles the top-of-funnel by checking dates, sharing wedding packages, and capturing couple details, acting as a highly efficient wedding venue booking AI.

Yes. Frosty identifies B2B queries, collects the corporate requirements, and shares your specific B2B brochures, streamlining corporate event quoting automation.

Yes, Frosty can push all captured event briefs directly into Tripleseat, HubSpot, or Salesforce via webhooks.

Absolutely. Frosty replaces standard contact forms with natural conversation, capturing the event type, headcount, and budget to drive superior event planner lead generation.

No. Frosty only reads your calendar to advise on availability. The final booking and contract signing are always handled securely by your team.

Yes, Frosty can answer routine questions from booked clients regarding floor plans, load-in times, and parking.